DEPOSITS
A deposit of 25% OF THE MINIMUM GUARANTEE is required in order to reserve a site. Deposits are due 14 days from the date the reservation is made. Overdue deposits will result in the release of your reserved dates. The deposit will be deducted from the total due during calculation of your bill at the site.
Deposits cannot be adjusted if services are reduced. Refunds of deposits will not be made due to weather, road or other conditions unless, in the sole opinion of the site manager, the site is inaccessible or unusable.
ARRIVAL/DEPARTURE
Arrival time is 4:00 p.m. or after. Departure time is 2:00 p.m. or before. Arrangements for arrival or departure times other than these must be made with the Outdoor Ministries office and will result in additional charges.
CANCELLATIONS
Should you find it necessary to cancel, you8 must call the Outdoor Ministries office at (626) 568-7333.
If you cancel 90 OR MORE DAYS IN ADVANCE of your scheduled arrival date, your deposit will be returned. Failure to call and cancel your reservation may result in full minimum due charges. Group may have additional food costs charged to them if the site manager has already purchased the food for the group prior to the groups cancellation.
BEDDING
Guests other than those renting the HUDDLE HUT are responsible for bringing their own bedding and other personal items.
OWN COOKING
Groups doing their own cooking are responsible for bringing dishwashing supplies in addition to food supplies. Groups preparing their own meals assume all responsibility for any and all such food prepared during the term of the rental agreement, and shall hold the camp, BCORM and the conference harmless from any liability arising there-from. The BCORM shall provide dishes and cooking utensils in kitchen facilities. The user groups agree to leave the kitchen and other facilities as clean and orderly upon departure as it was upon arrival.
POOL USE
The swimming pool is generally
available from Memorial Day weekend through Labor Day weekend, weather
and maintenance permitting. Availability at other times is at the
discretion of the camp manager, and is subject to change. Lifeguard
availability is not guaranteed and use of the pool will NOT be permitted
without properly certified camp staff guarding each swimming activity.
PHONE
The site business telephone
is for emergency use only. Pay phones are available for your convenience.
CONTRACT
The rental contract must be
signed by an ordained clergy of the church or an officer of the organization
renting the facilities.
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AMENDMENT
Amendments in the dates, site,
or area of your reservation will be considered a cancellation and a new
reservation.
INSURANCE
A Certificate of Insurance,
evidencing general liability insurance coverage with a minimum limit of
$1,000,000.00 per occurrence, and listing the California-Pacific Annual
Conference of the United Methodist Church as an additional named insured
must be submitted with the signed rental contract. No insurance certificate
of liability is necessary for camps sponsored by churches, boards, agencies,
and districts of the CPAC, unless the group is not covered by Conference
blanket policy.
MINIMUM GUARANTEES
Each area of each facility
carries an occupancy minimum guarantee identified on your contract.
This applies to the ENTIRE RENTAL PERIOD, and is the number of persons,
regardless of age, required to pay the FULL PERIOD RATE. Your final
bill will not be less than the minimum guarantee multiplied by the full
period rate. DISCOUNTS FOR CHILDREN ARE NOT APPLICABLE UNTIL THE
MINIMUM GUARANTEE HAS BEEN MET.
CHILDREN'S DISCOUNT
AFTER THE MINIMUM GUARANTEE HAS BEEN MET, children 3 to 9 years old will be charged 50% of the period rate and children 2 years old and under will be free only when in each case they are accompanied by their parent or legal guardian the entire time they are at camp. This discount does not apply with the additional
use of a cabin when using the Huddle Hut.
OTHER DISCOUNTS
Groups sponsored by churches,
boards, agencies, and districts of or by the United Methodist Church will
receive a 5% discount.
A mid-week discount of 10%
for events scheduled between September 1 and June 15.
Ask camp manager for details
and restrictions on discounts.
SMOKING/FIRES
Smoking must be confined to
designated areas defined by the manager. No fires may be built in
camp without the permission of the manager, and BCORM and the user are
subject to and must comply with orders of appropriate fire control officials.
Removal of or tampering with fire of safety equipment is against the law
and is prohibited.
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